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January 31, 2022

How to Submit a VA Travel Reimbursement Claim Online (7-Step Process)

Last updated on February 1, 2022

Did you know you can submit a VA travel reimbursement claim online and get paid for mileage and travel-related expenses for VA-approved healthcare appointments?

In 2022, the VA will pay eligible veterans for round-trip mileage to and from appointments at 41.5 cents ($0.415) per mile for approved healthcare-related travel.

VA Mileage Reimbursement Rate

The VA travel pay program also covers miscellaneous expenses, such as, tolls, parking, taxis and rideshare, plane fares, ticket costs for public transportation, including train, subway, bus, ferry, or light rail, transportation by a specially equipped vehicle, such as an ambulance or wheelchair van, and meals and lodging (if applicable).

To be eligible for a VA travel claim, you must first be traveling to an appointment at a VA healthcare facility or a VA-approved facility in your community.

VA Travel Reimbursement: 10 Ways to Qualify for VA Travel Pay

VA Travel Reimbursement

Generally, there are 10 approved categories for VA travel pay reimbursement, and you must meet at least one of the following requirements:

  • You have a VA disability rating of 30 percent or higher.
  • You are traveling for treatment of a service-connected disability, even if your VA rating is less than 30 percent.
  • You are traveling for a scheduled VA C&P exam for disability compensation benefits.
  • You are traveling to get a service dog.
  • You need in-patient care.
  • You are traveling for VA-approved transplant care.
  • You are getting temporary lodging that’s been approved by VA.
  • You cannot afford to pay for your travel, as defined by VA guidelines.

What Types of Travel Expenses Does the VA Cover?

What Types of Travel Expenses Does the VA Cover

Currently, the VA reimburses veterans and their eligible caregivers for two types of mileage and travel-related expenses: General Travel and Special Transportation.

  • General travel includes mileage and travel-related expenses to and from VA healthcare appointments as well as C&P exams for VA disability benefits.
  • Special transportation includes mileage and travel-related expenses for special types of transportation, such as ambulance, ambulette, or wheelchair van.

VA travel reimbursement pay covers mileage driven to and from your appointment, bridge, road, and tunnel tolls, parking, taxi and rideshare (yellow cab, Uber, Lyft), plane fares, ticket costs for public transportation, including train, subway, bus, ferry, or light rail, transportation by a specially equipped vehicle, like an ambulance or wheelchair van, when needed and approved, and meals and lodging (if needed).

What Is the Current VA Mileage Reimbursement Rate?

What Is the Current VA Mileage Reimbursement Rate

In 2022, the VA will reimburse round-trip mileage at 41.5 cents ($0.415) per mile for approved healthcare-related travel.

The VA uses Bing Maps to calculate your “door-to-door” mileage, based on the fastest and shortest route from your home to the closest VA or authorized non-VA health facility.

What is the VA Travel Reimbursement Monthly Deductible?

What is the VA Travel Reimbursement Monthly Deductible

Before the VA can pay you back for travel-related expenses, you must pay a small deductible.

The current deductible is $3 one-way or $6 round-trip for each appointment, up to $18 total each month.

After you pay $18 within one month, the VA will pay the full cost of your approved travel for the rest of that month.

The VA is required by law to charge this deductible and withhold certain amounts from travel reimbursement payments.

*Note: The VA can waive this deductible if you can prove a financial need (see below).

How to Apply for a VA Travel Reimbursement Deductible Waiver

How to Apply for a VA Travel Reimbursement Deductible Waiver

Veterans can apply for a VA travel reimbursement deductible waiver if they meet one or more of the following:

  • You are low income (below the VA Pension income threshold)
  • You receive VA Pension benefits
  • You receive Housebound benefits
  • You receive Aid & Attendance benefits

Note: If you have a 100 percent service connected VA disability rating AND are also receiving Aid and Attendance or Housebound benefits, you must request a waiver of the deductible. 

If you believe your annual projected household income is at or below the means test threshold for the current year, you may apply for a VA travel pay deductible waiver for your claims using VA Form 10-10EZR – Health Benefits Update Form. 

How to File for VA Travel Reimbursement Online (2022)

Veterans will need to use a system called “BTSSS VA Travel Pay” to file their claim for VA travel pay online.

Step #1: Go to the AccessVA website and click “I am a Veteran.”

Step 1 Click Veteran Travel Claim Entry

Then, click on the “Veteran Travel Claim Entry” logo.

Note: Caregivers will also select the “I am a Veteran” option.

Step #2: Sign-in to the VA Travel Claim Entry Portal

Step 2 login with DS logon VA PIV card ID.me or MyHealtheVet

You can sign in with your DS Logon, My HealtheVet, ID.me, or VA PIV account.

Step #3: Go to your BTSSS VA Travel Pay profile

Step 3 Click Proceed to Profile Review

Once you sign in, you’ll get re-directed to the travel portal welcome page.

Check the box to agree to the Terms and Conditions.

Then, click on the “Proceed to Profile Review” button.

Step #4: Review your VA Travel Pay profile, enter any missing information, and go to your dashboard

Step 4 Review Info and Click Proceed to My Dashboard

Make or change any information, and save any needed updates to your personal, contact, or financial information.

When you’re finished, click on the “Proceed to My Dashboard” button.

Note: Caregivers will first click “Proceed to My Veteran List,” then select the appropriate veteran name to go to the dashboard for that specific veteran.

Step #5: Create your VA Travel Reimbursement claim

There are two ways to do this:

  • Option #1: Go to the “My Appointments” area. In the “Associated Appointments” column, click “Create Claim” for the appointment you want to claim for reimbursement.
Add Appointment
  • Option #2: Go to the “My Claims” area. Click “Create” in the upper right corner. Then, click “Create a Claim” for the appointment you want to claim for travel reimbursement.
Create your VA Travel Pay Claim and Add Expenses

This will open the “Initiate a Claim” form.

Confirm or update the address on the page.

Finally, click “Create Claim” and “Add Expenses.”

Step 6 Choose Expense Type

On the “Claim Expenses” page, check the boxes to choose an expense type and follow the instructions to add information about your expenses.

Click on the “Add Attachments” button to add copies of your expense receipts.

You can always go back to the main screen to view “My Claims” and “My Appointments.”

This is where you can create additional VA travel pay claims and add new appointments.

Review your VA Travel Pay Claim and Appointments

Step #7: Submit your VA travel pay reimbursement claim

Step 7 Submit Your VA Travel Claim Online

Review the Beneficiary Travel Agreement Notice and check the box to show your agreement with the terms and conditions.

Then click “Submit Claim.”

Note: You must submit your travel pay claim within 30 days of your appointment!

About the Author

Brian Reese
Brian Reese

Brian Reese

Founder & CEO

Brian Reese is VA benefits expert, author of the #1 Amazon Bestseller You Deserve It: The Definitive Guide to Getting the Veteran Benefits You’ve Earned, and founder of VA Claims Insider – “The Most Trusted Name in Education-Based Resources for Veterans.”

His frustration with the 8-step VA disability claims process led him to create “VA Claims Insider,” which provides U.S. military veterans with tips, strategies, and lessons learned for successfully submitting or re-submitting a winning VA disability compensation claim.

Brian is also the CEO of Military Disability Made Easy, which is the world’s largest free searchable database for all things related to DoD disability and VA disability claims and has served more than 4,600,000 military members and veterans since its founding in 2013.

His eBook, the “9 Secrets Strategies for Winning Your VA Disability Claim” has been downloaded more than 300,000 times in the past three years and is the #1 rated free VA disability claims guide for veterans.

He is a former active duty Air Force officer with extensive experience leading hundreds of individuals and multi-functional teams in challenging international environments, including a combat tour to Afghanistan in 2011 supporting Operation ENDURING FREEDOM.

Brian is a Distinguished Graduate of Management from the United States Air Force Academy, Colorado Springs, CO and he holds an MBA from Oklahoma State University’s Spears School of Business, Stillwater, OK, where he was a National Honor Scholar (Top 1% of Graduate School class).

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